PUBLIC RECORDS · SEARCH METHODS
Records searches and scope.
Compare what was requested, how the City described its searches, and records identified in later correspondence or productions.
WHAT NEEDS TO BE RECONCILED
Which sources, dates and terms did each search actually cover?
What the City said
The City gave search descriptions and completeness statements in its responses and Attorney General correspondence. A September 25 update from City counsel reported a newly agreed search returning approximately 11,000 responsive emails, with review and delivery still anticipated. Read each statement in its dated context.
Kyle’s position
Kyle disputes whether the earlier searches and certifications accounted for all requested branches and later-located records. His position is a records-comparison claim, not a finding about anyone’s intent.
What remains unresolved
A result count does not identify every mailbox, time period or term searched. Nor does later discovery alone prove what a particular earlier search included or why an item was absent. The query, scope, delivery history, withholding explanations and City responses must be compared request by request.
DATED RECORDS
Follow the available sequence.
- Records request / response
Request for name and keyword records ↗
The request seeks City records involving Moring’s name, email address and specified terms, beginning January 1, 2024.
Read source links and limits → - Records request / response
Email platform, search and export capabilities ↗
The City identifies Microsoft 365 and Purview, describes native PST or MSG exports, and identifies Bryan IT as the technical administrator executing complex mailbox searches at its direction.
Read source links and limits → - Source record
City email search for Moring, whistleblower and OSHA ↗
Webster’s signed form for OR-26-006368-IC represents that all existing responsive information was made available. Production date written on the form: 2/2/26. Compare the certification with search scope, later-located correspondence and completeness objections.
Read source links and limits → - Records request / response
Additional follow-up and clarification ↗
The letter answers Moring’s follow-up questions and discusses earlier productions and searches for the selected requests.
Read source links and limits → - Recorded conversation
Walmart search rerun, possible costs and dismissal discussion ↗
Bryan discusses changing AND to OR and anticipates more emails; Lyon discusses the parameters. Webster says an earlier OR screenshot returned the same amount, while Kyle says he has not received it. The discussion includes possible review costs, a proposed export and conditional dismissal. Those statements do not establish that the export or dismissal was completed.
Read source links and limits →
SOURCES FOR THIS GUIDE
Compare each search claim with its stated scope.
Open the particular request, the City’s dated response, any disclosed search terms and the later delivery history. The September 25 count reports a search result and anticipated review, not a completed production.